Institutional Planning Committee
Minutes for 9-29-99
Attendance: Ruth Stonestreet, Charles Backes, Marvin Smith, Mike Meacham, Lynn Bell, Vicki Pennington, Louis Levy, Lloyd Benjamin, Joseph Brown, Charles Ferguson
The
meeting was called to order by Charles Backes, Chairman, at 1:30 pm on
September 29, 1999.
The institution is charged by SACS to review the mission statement. Dr. Backes asked each member of the committee to read the statement and be ready to discuss or recommend changes at the next meeting. It was also suggested that committee members solicit opinions about the mission statement via e-mail messages.
The committee was reminded that goals for a strategic plan
were approved and adopted by the Faculty Senate on 3/18/99 and became effective
on 7/1/99. Copies of these goals were
distributed by Dr. Ferguson. Suggestions
were made that there appears to be discrepancies in the revised goals. Dr. Benjamin suggested that the committee
look at the wording and make recommendations to faculty senate. The committee agreed to form a subcommittee charged
with the development of a strategic plan document for the university. Dr. Brown, Dr. Bell and Dr. Smith volunteered
to work with Dr. Ferguson on the sub-committee.
Discussion was held on the best way to disseminate actions of this committee. Dr. Backes stated that the goals and mission of the university are not easily accessible on the WEB. Dr. Ferguson volunteered to check with Joe Newton about placing the goals and mission of the university on the Web so that they will be easily accessible. The following suggestions were made for further dissemination:
1. Make changes in the Web page
2. IPC Web Page—Dr. Backes will
monitor his page and its links
3. Have Dr. Boyd put in an
announcement line regarding IPC in the Faculty Senate Web page agenda and
senate minutes
4. Send IPC announcements to
various list serves on campus—Dr. Backes will check on what list serves exist
and bring this to the next meeting so no one will be left out.
5. Send IPC minutes to various
stockholders on campus
6. IPC committee members talk
to colleagues about IPC actions
7. Publish the strategic goals
in the Spectator
8. Drs. Ferguson and Backes
will attend the Dean’s Meeting
9. Drs. Ferguson and Backes
will attend the Administrative Council Meeting
It
was decided that the following be attached to the strategic goals document:
Approval: 3-18-99
Effective Date: 7-1-99
Revised:
Discussion
was held about student representation on this committee. It was decided that there is no provision for
student representation for statutory committees from the Faculty Senate.
It
was decided that strategic goals need to be disseminated from the IPC. Suggestion was made and approved that the
parenthetical references should be explained in footnotes. The committee
decided that the parenthetical references should be left out of the document to
be placed on the Web page.
Dr.
Benjamin suggested adding a more positive statement regarding core values to
the guiding principles. He added that there is a need to emphasize success and
student learning communities. It was
decided to leave the guiding principles out of the strategic goal document, and
guiding principles will be discussed later .
Dr. Benjamin announced that the committee could anticipate involvement across campus in a program review process. This is in conjunction with a Board of Regents policy for certification of policies and procedures.
Dr.
Backes announced that the IPC might be asked to assist in a number of items for
the SACS visit. Dean Clark will keep us
informed.
Having
no other business, the meeting was adjourned at 2:30 p.m. The next meeting will be on October 20, 1999,
at 1:30 p.m. in Odum Library.
Approved
at the October 20, 1999 meeting