Present: Lynn Bell, Kurt Keppler, Fred Ware, Bruce Caster, Ruth Stonestreet, Mike Crowe, Susan Thomas, Linda Bennett-Elder, Sue Lampert (for Jim Black), Marsha Krotseng, and Jerry Siegrist

Excused: Louis Levy, Frank Barnas, Blake Pierce

Location: Odum Library Conference Rm.

Jerry Siegrist called the meeting to order at 3:00. A quorum was present. A revised agenda was distributed.

Minutes from the September 18^th meeting were read and approved. Fred Ware was thanked for chairing the September meeting and his comprehensive minutes of same.

Based on the discussion and unanimous approval at the September meeting, the addition of a professional secretary to take and transcribe minutes was approved. Jerry Siegrist will bring a secretary beginning with the November meeting.

The IPC web has been brought up to date. Jerry Siegrist said that Frank Barnas has sent minutes from some of the 2001 meetings and asked that anyone else who had paper or electronic copies of minutes to forward them to fill gaps in the Web site. He will take responsibility for maintaining the web, and will ask David Boyd to place a pointer in the Faculty Senate Web to the Institutional Planning Committee Web. Webmaster Ezra Freelove has also agreed to place it in the list of organizations on VSU’s home page so that it can more easily be located by interested persons.

Lynn Bell suggested that the Committee on Committees revise its bylaws to allow two terms for the subcommittee chairs if their individual bylaws support it.

The Executive Committee for the Faculty Senate approved the appointment of Marsha Krotseng to the IPC at their last meeting, and she will serve as an ex-officio member. Members agreed that she will be a valuable addition to the committee.

There was considerable discussion regarding the changing role of the Institutional Planning Committee as VSU renews itself. Marsha Krotseng discussed the formation of the Institutional Planning Council, and members agreed that the IPC should interface in some way with that body. Jerry Siegrist discussed Dr. Zaccari’s comments at the last Faculty Senate Executive Committee meeting that the IPC is in a position to step back and view macroscopically the work toward the eight goals on behalf of the faculty senate and the university as a whole. We can be asking if assessment and planning are tied together. We should be asking if the circle is being closed with assessment leading to recommendations, leading to implementation, and back to assessment. It was also suggested that the IPC could assist in integrating the eight VSU strategic goals with the eleven goals being published by the University System of Georgia. Kurt Keppler suggested that the IPC serve as a short term sounding board for student housing as enrollment continues to increase. Jerry Siegrist suggested that the charges enumerated in the IPC bylaws are extremely comprehensive, and that, perhaps, the fourth charge: "reviews policies and makes recommendations pertaining to comprehensive institutional planning" (italics mine) should be our focus for the year. Members recognize the evolving nature of the IPC as the change process moves from an external to an internal, owned one, and agreed to stand ready to serve the Senate and University in the capacity for which they are best suited.

Revised IPC bylaws were also discussed, and Ruth Stonestreet shared the most recent draft with notated changes in terminology and content. Jerry Siegrist said he would make changes as noted and bring the draft back to the November meeting for approval.

There being no other business. The meeting was adjourned at 4:25

Respectfully Submitted

Jerry Siegrist

October 17^th, 2002

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