Institutional Planning Committee
Minutes for November 17, 1999
Attendance: Charles Backes, Chuck Ferguson, Ernestine Clark, Joseph Brown,
Louis Levy, Mike Meacham, Karin Roland, Lynn Bell, Vicki Pennington,
Jennifer Trevisol and Marvin Smith
The meeting was called to order by Charles Backes, Chairman at 1:35 pm on
17 Nov.'99.
The minutes were approved as written.
Dr. Ferguson reported that the Subcommittee had sent out a questionnaire to faculty and staff for their input. Dr. Backes has received one dozen responses to date. The committee needs to have the responses summarized and the document prepared by the next IPC meeting in order for the Strategic Plan to go forward to the Faculty Senate for approval at their February meeting.
Dr. Ferguson presented a partially completed diagram which he and Dr. Crowe had drawn illustrating a timeline of academic activities and when reports are due for strategic planning purposes. The diagram was similar to a wheel with 12 spokes (12 months of the year) radiating out from the center. Repeating circles (various academic activities) extended outward. Dr. Levy explained this provided a visualization of the annual processes for the different academic activities. This would enable one to see where there may be overlapping activities and permit deductions and predictions based upon how events coincided or may interact and impact each other. The committee asked Dr. Ferguson to continue developing the timeline.
Dean Clark reported that considerable input was received on the first reiteration of the Addendum. Much work has gone into preparing the second reiteration which will go out to the Steering Committee members by the end of this week. Members are to respond after Thanksgiving break with any further recommendations, however, only minor changes are anticipated.
On 19 January 2000 Dr. Lanny Hall, chair of the SACS visitation team, will be on campus to visit with the Steering Committee. It is anticipated that SACS activities will be 99% completed at that time.
Dr. Backes read the revised changes as recommended at the last meeting. A motion was made and seconded to approve the changes. The motion passed unanimously. Dr. Backes will send the revised mission statement forward to Dr. Boyd to be considered by Faculty Senate at their February meeting. Dr. Backes noted that he will verbally indicate to Faculty Senate where and what changes were made. The committee decided that the document should be reviewed for grammatical and punctuation errors before it is sent to the Senate.
Dr. Backes pointed out a need to look at the use of proxies and also to add Dr. Ferguson’s position to the membership of the committee. A question was raised regarding voting status of ex-officio members. It was noted that minutes of the meetings are to be sent to the Library. A subcommittee was formed to review the bylaws and make recommendations for changes. Volunteers to review the by-laws include: Dr. Roland, Professor Pennington and Dr. Backes. The Sub-committee will plan to meet in January. Any other concerns from committee members are to go to Professor Pennington.
Having no other business, the meeting was adjourned at 2:40 p.m. The next meeting will be 19 Jan. 2000 at 3:00 p.m. due to a conflict with the Steering Committee meeting time at 1:30 pm.
Respectfully submitted,
Dr. Bell
Approved at the January 19, 2000 meeting