Institutional Planning Committee
Minutes for 1-19-2000
Attendance: Charles Backes, Ruth Stonestreet, Vicki Pennington, Marvin Smith, Louis Levy, Russell Mast, Lloyd Benjamin, Karin Roland, Charles Ferguson, Michael Crowe, Joe Brown, Mike Meacham, Jim Brignati
The meeting was called to order by Charles Backes, Chairman, at 3 pm. on January 19, 2000.
Correction of Dr. Pennington to Professor Pennington was made. After corrections, a Benjamin/Smith motion was made, and the minutes were approved.
Dr. Ferguson reported that a draft of the strategic plan was circulated to several interested parties. Based on this review, Dr. Clark informed the committee of an earlier plan that recommended specific components be added. They are: (1) brief history
(2) overview of institution
(3) strategies, weaknesses, opportunities, threats (from a 1995 document)
An author has been assigned for each point and the plan should be substantially complete by the time of the SACS review.
Dr. Lanny Hall, Chair of the SACS Review Team, is interested in the planning process. He will possibly meet with the IPC.
There was a meeting with Dr. Lanny Hall of the SACS Team today. Several questions were asked regarding possible problem areas. Dr. Hall remarked that there was interest in two items:
(1) Is the money there?
(2) Institutional effectiveness and how is it measured
Dr. Benjamin reported that the Deans/Directors of Programs met with Dr. Hall and made ten minute presentations about programs and how services are provided to students.
Dr. Hall was asked by the committee members what faculty members can do to be prepared. He suggested that faculty think and reflect on what they do. Dr. Benjamin reiterated that it is important to remember that this process is not necessarily judgmental , but it is an opportunity to learn.
IPC committee members expressed a concern with faculty members who may not know about planning within the university. Several suggestions were made: (1) faculty be reminded that assessment is completed on an annual report and gets folded into change at the unit level; (2) stress importance of assessment to department heads so that they may review with faculty; and (3) review history of the process
The committee on review and revision of the IPC Bylaws was chaired by Vicki Pennington. She reported that a copy of the revised draft with highlighted revisions, correct references, inclusion of Director of Institutional Effectiveness/Planning in Article III and the change of college to university in all sections except Article II had been distributed to committee members. After reviewing the changes, a Brown/Benjamin motion to approve the revised bylaws was made and APPROVED. Note: A copy of the revised bylaws have been placed on file in the library and on the IPC webpage.
Charles Backes will send a recommendation on revision of the VSU Statutes to David Boyd, Secretary, Faculty Senate.
The meeting was adjourned at 3:35 PM. The next meeting will be February 16, 2000, at 1:30 pm in Odum Library First Floor Conference Room.
Respectfully submitted,
Ruth H. Stonestreet
Approved at February 16, 2000 meeting